WHY TWO DATES EXIST AT ALL

The signature and the filing are days apart, by design.

An exhibition sale is made away from the office. The gap between signing and filing is not carelessness, it is how the sale is structured, and it is where the ambiguity lives.

Where the form actually is, hour by hour

Sat 714:20Exhibition booth, Hall BSigned. Fee paid by card. Form goes into a stack.
Sun 818:00Folder, sales executiveExhibition closes. Forms travel with whoever carries the folder.
Mon 909:30Sales office trayArrives. Nobody is assigned to log the weekend intake.
Tue 1011:05Admin, stampedDate typed into the system. This becomes the developer’s day zero.

Nothing here is misconduct. It is simply how a sale made away from the office reaches the office, and it is where the ambiguity lives.

The buyer is not late. The buyer is measuring from the only moment they witnessed.